Five Tips for Hiring a Horse Shipper

If you are in the horse business for very long, the chances are good that at some point, you will have to hire a horse shipper to move your horse. This may be to buy or sell a horse out of state; to complete a cross-country move; or to visit a veterinary specialist several hours away if you don’t own a trailer. Even for a short move, though, it’s not always wise to trust the first person you find that owns a truck and trailer — there are plenty of horror stories of horses getting injured, not getting picked up, or even disappearing.

Quarter Horse News spoke with Maegan Alexander, Dispatch Assistant at Equine Express, which has been in the horse transportation business since 1986, to get some tips on what to look for when hiring a horse shipper.

Do Your Research

As you start researching horse transportation companies, there are a few things you’ll want to look for. One of the most important things to know is if the company is licensed and insured. An easy way to find out — and avoid scams — is to ask a hauler directly for their federal U.S. Department of Transportation (DOT) number and then verify it online.

It’s highly important for your shipper to have horse knowledge. * Photo from Pexels

“If for some reason you do go with a company that is not licensed and insured, it is a huge risk,” Alexander said. “If the uninsured hauler gets pulled over by DOT, they can get shut down, and you will have to wait for a legal hauler to pick up your horse. Also, if there is an incident, the owner of the horse could be liable for using an uninsured hauler.”

Another thing you’ll want to look for is a hauler that has experience with horses. There are many companies out there that offer equine transportation, but the drivers moving the horses have no knowledge of horse care or behavior. If your horse colics or gets injured, they may not recognize the signs that something is wrong.

“When on the road, the driver needs to be able to tell if the horse is travelling comfortably, and if not, we need to find the nearest vet,” Alexander said. “When looking for drivers, we require everyone to have horse knowledge before joining our team. It is imperative to know what to look for when out on the road with horses.”

If you’re not sure where to start, the National Horse Carriers Association is a great source to find commercial haulers, as you have to meet certain requirements to be a member, Alexander said. Under the “Education” tab, you can find more information about legal versus illegal haulers, as well.

Have the Details Ready

Once you have a few companies in mind, you’ll want to start calling for quotes. Alexander recommended calling at least three weeks before you want the trip to take place, with the understanding that you might have to be flexible for less-traveled routes. Before you pick up the phone, though, you’ll need to have the details of your horse’s trip prepared. Make sure you know the starting and ending addresses, and have an idea of what kind of stall you’ll want your horse to ship in.

 “A horse that has more experience and has travelled before could go into either our tie stall, a roughly 4 x 9 space where the horse is loosely cross-tied, or a box stall, an 8 x 9 space where the horse is turned loose,” Alexander said. “When we ship young, inexperienced horses or stallions, we will always ship in a box stall, and during a long trip, we recommend the box stall for every horse as it is double the size. The horse is not tied, so they do not have to stand in the same direction during the trip and can put their head down to drain their sinuses. Other companies may offer different options depending on their trailers, but all our trailers can offer the tie or box stall options.”

Keep in mind the time of year and the weather in the locations your horse will be traveling through.

“Different companies do offer certain routes, so that is always a great question to ask when inquiring for a quote,” Alexander said. “The time of year you ship can also be a big factor, especially depending on the route you are wanting to go. We try to go to Washington state almost weekly, but during the winter months, that is always a weather-dependent route.”

Know the Plan

When you find a company that seems to check most of your boxes, ask about their process for keeping you informed during your horse’s trip. A shipper that balks at giving updates is a red flag. Before the trip, the company should communicate when the horse will be picked up, where it will be laying over, and what day and time to expect it to arrive, barring any delays due to weather, traffic or issues loading and unloading the horse. They should also provide a way to contact the driver during the trip so you can keep tabs on where your horse is.

“We will give out the driver’s name and number before the trip starts so if you have any questions, you can reach the drivers directly at any time,” Alexander said. “Depending on the route, we will have a layover where the horse is taken off the trailer into their own stall, but we will let everyone know that in advance. We also try to send updates and pictures when arriving to the layovers. That way, the customers know we have arrived and the horse is doing well.”

Prepare Your Horse

Depending on the state you live in, there may be certain vaccines or paperwork required for your horse to travel. If your horse is traveling out of state, you’ll want to know those regulations for every state he or she will be passing through. For instance, a horse traveling from New Mexico to Florida will require a brand inspection, current negative coggins, and a current health certificate signed by a veterinarian that lists the horse’s temperature and an accession number matching the coggins.

Requirements can and do change, so it’s always best to check on each state’s regulations before shipping. Calling the animal health commission for the states your horse will be leaving and entering should provide the most up-to-date information.

“It’s best to reach out to your vet to see what they recommend for your horse depending on the area they are travelling to,” Alexander said. “We also recommend starting electrolytes two weeks before shipping. That way your horse is drinking well before transport. You can additionally practice loading and unloading with your horse before the hauler arrives so it is familiar beforehand.”

Send the Essentials

Because shipping can be taxing on the horse itself, Alexander recommended keeping as much of his routine the same as possible to reduce stress. This includes sending some of his current hay and grain with the shipper to avoid changing his diet. Most shippers will only feed hay while in transit to reduce the chance of colic but will give grain upon arriving at a layover.

“If a horse is needing a certain medication, we want to make sure we keep them on what their vet recommends,” Alexander said. “We do carry hay on the trailer if for some reason the horse is not sent with any grain or hay for the trip. We want to make sure the horses’ stomachs are moving and that the horses stay hydrated during the trip. We will stop every few hours to refill hay nets and water buckets, and make sure all the horses are traveling comfortably.”

A shipper that takes the time to check on horses and keeps them watered and fed can mean all the difference between your horse arriving healthy and content or showing up sick. By putting a little effort into finding the right shipper, you can save your horse and yourself unnecessary stress and get back to your normal routine quickly once he’s settled in.